The human resource department is one of the most crucial departments of any organization, irrespective of its type and size. They have to manage various departments and execute different tasks at the same time to ensure seamless operations.
The human resource department is at the core of any organization; because it lay the foundation for their business. Additionally, they care about recruitment, onboarding, training, development, payroll, and offboarding.
It is a very challenging, time-consuming, and tedious task to execute human resource operations manually. HR Software is a revolutionary tool that will digitize, simplify, and automate your HR operations.
Various vendors provide HR software in India as a service. Small and medium-sized businesses in India can make the most out of implementing the right HR system in their operations.
1. Workforce Database:
Any organization needs to track, record, and process important information about its workforce and organization. The HR management software will automatically track the data for you to access and evaluate. The HR department manages sensitive confidential information about your organization and employees. Hence, The HR system should have the best cybersecurity integrated to keep your database secure.
Recruitment is one of the most time-consuming and complex tasks that the human resource department has to manage. The human resource software which you choose should have the following features:
- Internal and external form filling.
- Automatic approval process.
- Automated job postings on portals.
- Applicant tracking system.
- Resume screening.
- Social media integration.
- Automatic interview schedules and updates.
- Candidate assessments.
The best HRMS solution will have artificial intelligence integrated that will screen all the resumes based on the job description. This system will automatically filter the best candidate that will be a perfect fit for the job role.
3. Employee Onboarding:
Businesses need to have an efficient, fast, and digitized onboarding process to have a positive impact; on the new hires. New hires have to fill and sign various forms, documents and upload various documents.
The cloud-based HR software will create unique login credentials to the portal wherein the new hire can fill, sign and upload all the necessary documents. Furthermore, this software will have all the documents or modules about your code of conduct, policies, and regulations.
The HRMS will help the organization to automate and digitize the onboarding process. It will help reduce the work burden on the employer and simplify the process for the new hires. Following are a few most common features in the onboarding module that every HR software might have:
- Guide through the entire process.
- Automatic data and document collection.
- Access to mandatory documents.
- Company culture modules.
- Set clear expectations and key performance indicators.
4. Employee Performance Management:
The Human resource department has to track, record, and evaluate the workforce performance. The online HR software will help employers to set the right KPIs and track their performance accordingly.
The best HRMS will have artificial intelligence integrated to evaluate the performance based on their goals. Additionally, the business leaders can have an overview of the real-time progress of the workforce through an aesthetic dashboard.
Following are a few most common features that the employee performance module will have:
- Set goals and track progress.
- Set key performance indicators.
- Schedule appraisal and feedback meets.
- Constructive 360-degree feedback.
- Awards and recognition.
5. Benefits Management:
Benefits are one of the best ways to motivate your employees to achieve goals quickly and accurately. Businesses provide various benefits to their employees like Mediclaim, PF, incentives, salary advances, and others. Any organization needs to deliver the benefits that have been promised to the employee. The best HR software will help to; process the employee benefits quickly and accurately to enrich the employee experience. Following are the common features that a benefits management module would have:
- Automated benefits request.
- Automated communications; about enrollments and updates.
- Compliance management for local laws.
The core purpose of the human resource department is to manage the workforce efficiently. The HRMS software India will track the employee inputs like check in check out time of the employee. Moreover, the top HR software in India will seamlessly integrate the other systems like CRM, ERP, or others to manage the workforce on a single platform. Following are a few benefits of the talent management module in the HR system:
- Shift allotment and management.
- Monitor the workflow.
- Aesthetic dashboard with real-time analysis.
7.Timesheets And Attendance Management:
The human resource department has to keep a record of the employee's attendance, leaves, and log-in hours. The human resource software will have access cards or biometrics machines integrated to track the check-in and check-out time. Following are the features that a timesheet and attendance module will have:
- Attendance management.
- Track check-in and check-out times.
- Biometric machines.
- Track the inputs of the remote workers.
- Compliant with local and international labor laws.
8.Training and development:
Any organization must train and develop the new hires to help them adapt to the company culture. The top HRMS in India will have the best learning management system integrated to digitize the training module. Wherein the new hire can complete their personalized modules according to their pace. Furthermore, performance management will help spot the top performers in every aspect to develop them into future leaders. The HR management software will give you an overview; of the training, modules completed and required for each employee. Following are the features of the training and development module:
- Learning modules.
- Personalized training modules based; on the skill sets, job profile, and other aspects.
- Set clear and transparent goal expectations.
- Align the learning modules with the goals.
9. HR Analytics:
Businesses today generate a large volume of data which is challenging to process and evaluate manually. The best human resource software in India will have HR analytics integrated to evaluate big data with ease. HR analytics will assist the human resource professionals; spot the patterns, trends, and challenges on the data. HR analytics will help the business owners to make strategic data-driven changes in the process; to increase team efficiency.
10. Payroll And Compliance Management:
Payroll is one of the biggest motivators that encourage employees to give their best. The human resource management software will help to calculate and process the payroll automatically as per their inputs. Moreover, this software will also take care of the compliance management and track any updates in it. The payroll and compliance management module will ensure that your resource adheres to compliance and gets accurately paid on time.
HR software is an essential tool for all businesses to simplify and automate most of the human resource operations. But the point is you do not need all the features for your business. Before implementation your HR department to evaluate their needs and budget to select the right software. The best cloud-based HR software in India will allow you to customize the system as per your needs.