7 Features to Check Before Choosing a PDF Remediation Solution

Managing document remediation in-house is not as easy as it seems. It is a complex task that comprises factors like document complexity, subject matter, number of pages, the volume of the document, and more. With the correct PDF remediation software, your organization can follow 100% accessibility compliance.

According to Section 508 of the Rehabilitation Act of 1973, amended in 1998, electronic communication like digital documents, websites, and emails must be accessible to people with disabilities.

Hence, choosing the correct remediation service provider is a necessity.

7 Points to Consider When Looking for PDF Remediation Service Provider

Making your PDF documents accessible has never been easier than this. You have diverse options, but how many of those are worth investing in?

Spending your money and time on a questionable PDF remediation is one of the most common mistakes an organization makes. To avoid this common pitfall, you need to understand your organization's needs. Here is a list of factors to keep in mind while picking the correct solution:

1. Quantity

Choosing the correct PDF remediation service or tool becomes vital depending on the number of documents you must make accessible. Consider the time, staff, and experience levels to determine what kind of service suits your needs.

A custom solution that automatically tags your document is advantageous if you have thousands of similar-looking documents.

2. Usability

While assessing a PDF remediation service or tool, you need to consider its ease of use. The usability or user experience (UX) plays a significant role in managing several tasks in your hands.

You must also check for the intuitive dashboard required for document management and document status notification. Consider auto-tagging options, import/export options, and whether the software supports tag elements.

3. Experience

If your staff is not well-versed in the PDF remediation system, getting software that is easy to navigate is an intelligent choice. You minimize the risk of incorrectly tagging documents or spending time on tedious training sessions.

4. Reliability 

Before thinking of PDF remediation software, you should ask a few questions: Will the software be able to manage bulk work? Is accuracy assured with the delivered output?

When relying on a PDF remediation service, you must consider quality assurance, performance, functional compatibility, and scalability.

5. Team

Keep in mind the size of your team when picking a remediation solution. The correct software needs to be available if you are making your staff responsible for ensuring the accessibility of the content.

If you have a sizeable team, a cloud-based solution is worth it. Users can log in from any device and even collaborate on different projects. Moreover, such software is easy to learn, so users with little to no experience can learn with practice.

6. Time

Getting PDF remediation software based on your work needs is an intelligent choice to make.

If you have a planned schedule where you must work through PDFs and remediate them or catch up on the archived documents, making them accessible, cloud-based software is worth it. You can work on projects from anywhere and remotely collaborate with your team members.

If your work is more time-restricted, where you must work on compliance requests, taking the help of an automated remediation software that gets work done speedily is a perfect choice.

7. Cloud-based Solution

A cloud-based remediation solution provides flexibility, security, and scalability. From easy operations to a structured workflow, it comes with ample benefits. It simplifies your document management process.

It is easier to meet government compliance with such software with complete data privacy and security. Moreover, if you have an organization with various members, a cloud-based workflow adds convenience and makes collaboration between team members easy.

Conclusion

Organizations need to make sure their content is accessible to everyone with disabilities. According to Section 508 and ADA requirements, this is a necessity, and failure to do it leads to a lawsuit. Hence, organizations must proactively look for a PDF accessibility solution that caters to their need.

Before deciding, ensure you consider the above factors and see whether a PDF remediation company complies with your needs.