How Does the Time Tracking App Work?

Time Tracking App

The time tracking system is currently one of the most commonly used apps in the business world. Let’s look at this short guide on how the time tracking app works and its best advantages.

With so many advantages for your company, a time tracking app must be complicated to implement, right? Wrong! Thanks to specialized software and increasingly efficient techniques, adopting Time Tracking Apps for process optimization is very simple.

Employees add up exactly all hours worked, days off, breaks, and vacation periods in a pre-established table. The data is automatically made available to the HR department or recorded in the company's operating system. Before being filed, the information will need to receive the approval of the supervisor of each area involved.

There is also the possibility to exclude the manual addition of data by employees. Automated Time Tracking App uses artificial intelligence to track everything a person does each day, from using computer tools to making phone calls.

The employee needs to activate the tool at the beginning of the workday and deactivate it after finishing it. The system then suggests a Time Tracking App that can be reviewed and edited before confirmation.

It is up to the company to inform and educate employees about Time Tracking Apps. They must be trained to use the tool and know exactly when and how to enter data. Some companies require entries to be made daily, while others adopt models with longer intervals.

What are the main types? 

Each company can adopt a type of management. Thus, there are different requirements for filling in Time Tracking Apps. In addition to the manual and automatic registration options, the period between submitting one document and another may also vary. Check out the main Time Tracking App templates:

  • Daily: generated at the beginning and end of each working day;
  • Weekly: generated at the end of every working week;
  • Biweekly: are generated twice a week, on specific days;
  • Semi-monthly: they are generated twice a month, on agreed dates;
  • Monthly: they are generated once a month, on pre-established days.

How is the calculation of hours done in the Time Tracking App? 

This tool relates working hours to those who work with business revenue. This is because, in most companies, project costs are measured based on hours worked.

The issue behind this is that a service that takes 100 hours needs to be worth more than 20 hours. Of course, other factors interfere, such as the required degree of specialization, the dangerousness of the procedures, the offer of professionals who do the type of work intended, among other items. However, this rule usually serves for most calculations involving hours worked.

However, even in this system, without an accurate method to effectively calculate the amount of time spent, both the customer and the supplier may have difficulties verifying that the amount charged is adequate.

That's when the engine comes into play as a solution that allows for a more accurate recording of time spent. It also helps to improve the productivity management of a team on a specific project. After all, human capital generates the greatest cost in service organizations, where working time and professionals must be well managed.

A tool of this type is to track the number of hours spent on each task within a project, helping, in an objective way, to have the total cost. At the end of the work, it is possible to consolidate the data on the total hours spent on the project by type/function of the employee (technician, specialist, supervisor, etc.).

What are the advantages of using the Time Tracking App?

Having understood the concept of the Time Tracking App and its main objectives, we are now going to focus on the benefits of the time tracking app.

Elimination of unnecessary tasks 

Have you ever been in doubt about the need for a task to be performed? This feeling is common, but deciding it can be challenging, especially when there is no data to prove your intuition.

With the Time Tracking App, this data becomes completely accessible. By poring over the hours spent on a task and observing its results, you will have the information you need to conclude if the project is important enough to continue receiving the efforts of your employees.

Let's imagine, for example, that activity requires two hours of a given professional's working time. You notice that he meets the requirements but that the return is not significant. By eliminating this task, the manager can reallocate the employee to other projects optimized with extra strength.

Redistribution of tasks between teams 

In addition to eliminating unnecessary tasks, another benefit is the reallocation of projects between teams. As they progress towards the goal, tasks may need more or fewer collaborators, some needing reinforcements and others carrying extra weight.

With the use of Time Tracking Apps, managers have an exact idea of ??the need for each task. Thus, knowing which collaborators are free and overloaded, it is possible to redistribute tasks. In this way, balancing the workforce becomes much more efficient.

Increase in job satisfaction 

It is very uncomfortable for a worker to notice that he dedicates himself more than his colleagues without receiving due recognition. Time Tracking Apps directly collaborate to improve employee satisfaction by allowing the manager to control the workflow. How does this happen?

Suppose that in a team of three, only one person fulfills the project requirements, while the other two are doing less than necessary. With this imbalance identified, management can take appropriate measures to ensure that everyone performs their role, avoiding overloads and misunderstandings.

In addition to improving productivity, this type of supervision increases staff morale and motivation. After all, everyone knows that they are being charged — and recognized — in a clear and justified way.

Greater efficiency in achieving goals 

The simple fact of tracking the working time of each of the team members makes them strive to show productivity. Other than that, good workers are self-motivated to be efficient.

When they focus on how they use their time, these employees are less distracted as they are focused on optimizing their workforce. In this way, the natural path leads to greater efficiency in achieving established goals.

Expanding trust and transparency 

Any well-established professional relationship must be trusted by all parties involved. This includes relationships within the staff and those involving employees and their managers.

Think of reporting, for example. When evaluating someone's performance, the supervisor may unconsciously be tougher on some than on others. In addition to affecting subordinates' trust in management, this problem can generate internal conflicts caused by those who feel wronged.

What, then, is the best way to eliminate subjective opinions? The answer is simple: data analysis. By basing their reports on concrete data, managers eliminate personal impressions and ensure complete transparency in the process.

Optimization of time spent on tasks 

We already know that one of the main goals of Time Tracking Apps is to optimize task management. But how does this happen?

Everything goes through facilitating the process of analyzing and correcting trouble spots. In other words, the manager will have all the information about each task in his hands. Then, it is up to him to analyze its progress, identify possible improvements and apply them efficiently.

Assistance in the correct pricing of services 

Does your company charge your services by the hour worked? Do you pay your employees according to their contribution time? In both cases, Time Tracking Apps collaborates to do pricing clearly and correctly.

In addition to the accuracy provided, adopting this App also means having transparent clarifications about the combined value. This avoids any reason for distrust on the part of the parties involved.

Reduction of paper documents 

Adopting the digital Time Tracking App avoids the accumulation of piles of documents containing important information in a disorganized way. With specialized time tracking software, all data is digitally stored and accessed from anywhere.

In addition to optimizing the organization and bringing all the benefits already mentioned, you will still reduce damage to the environment!

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