Best Attendance Management Software

What Is Attendance Management Software?

Attendance Management Software is a solution for monitoring and tracking staff attendance, timekeeping, and scheduling inside a business. It automates the process of tracking when employees begin and conclude their workdays, as well as managing absences, leaves, overtime, and breaks.

Attendance management software automates these operations, considerably reducing the human work required to keep attendance records, decreasing errors, and assuring compliance with labor laws and organizational standards.

Attendance Management Software Features to Look for

Some SMEs use excels sheets to record attendance. While that seems a better option than manual registers and punch cards, Excel Sheet is not a safe option. Anyone can access the sheets to track attendance. Besides, it is still going to be a time-consuming job. After all, you are supposed to mark the presence of each employee manually.

The best option for employee attendance management is the attendance management system software. It is an automated system that captures each employee’s attendance automatically. You don’t need to fill the data manually in a sheet or register.

Here are some of the common features of the attendance management software:

1. Clock-in and Clock-out:

The primary function of the attendance management software is to enable workers to clock in and clock out. The software must also allow your employees to enter their break period and the time they clock out.

Many companies opt for magnetic card readers as they are secure. You could also use other verification details for attendance management software. For example, employees can register their entry and exit using their phone numbers or ID card numbers. The best and safest option is the fingerprint sensor. It prevents the risk of fraud.

2. Leave Requests:

One of the reasons for implementing the attendance management software is to track employees’ absences. The best attendance management software comes packed with the leave request module that is designed to track the total number of leaves the employee requests every month. Employees must be able to submit the time-off requests in simple clicks.

Employees need to submit leave requests for a planned vacation, sickness, and urgent reasons. The leave request module allows your employees to submit their leave applications easily. Besides that, the manager or HR team can view this request and approve it in the software only. Using manual tools to track the time-offs and leave requests can result in inefficient staffing.

It also results in delays in project completion. With the attendance management system in place, you don’t have to waste your time recording the time-offs and sending email notifications for leave request approvals. The leave management module will handle the employee’s leave requests and absence effortlessly.

3. Policy Compliance:

The policy compliance allows vacations, time-offs, rewards, and other perks to employees. The managers are responsible for granting leaves and breaks to employees to boost their engagement and increase their productivity. Additionally, managers are supposed to comply with the employee’s wages and tax regulations.

If a company fails to comply with corporate or government regulations, it will have to bear the penalty. Now, staying up-to-date with policy compliance can be quite challenging without the automated attendance management system. Many vendors add policy compliance modules to the attendance software to streamline compliance-related operations.

4. Payroll Management:

Many companies sync the attendance software with the payroll software in order to streamline the paycheck calculation. An employer has to issue a paycheck every month. They need to calculate the salaries and wages for each employee based on the online attendance system. Issuing a paycheck can be a time-consuming and tedious task if executed manually.

The attendance management system helps calculate employee’s compensation by deducting the time-offs and adding overtime payments. All you have to do is link the payroll module to the attendance management software. The attendance software will handle all kinds of employee compensation, including hourly payment, seamlessly.

5. Reporting and Analytics:

The responsibility of an HR team isn’t limited to issuing paycheck and recording the attendance. Generating performance reports is as important as tracking the attendance of employees. The best attendance management software can generate accurate reports regarding the employee’s productivity, engagement, and performance. It helps companies get a clear picture of the best and productive employees.

Besides that, the software allows HR managers to import the attendance report to their devices. This will give them easy access to employee attendance reports. These reports include the total number of leaves, missed days, paid leaves, overtime, and more.

Now, the best attendance management software provides you with an insight into the attendance pattern. It analyzes the attendance records and generates attendance reports. These reports help you gather information about the employee’s attendance pattern, the list of employees who work overtime, and those who take maximum leaves.

6. Biometric Management:

For large corporations with hundreds of employees working in different departments, a biometric attendance system can make the best investment. For instance, if your employees work in 2-3 shifts, it can minimize the risk of fraud. Each employee will have to record their attendance in the system using their fingerprints or identity card.

7. Calendar Integration:

You can integrate the attendance software with Google Calendar, Outlook, and other digital calendars. By syncing the calendar with the attendance management software, you can make it easier for the HR department and employees to track the status of the employee’s availability.

Calendar integration allows employees to update their work schedules on the calendar. Once the calendar is integrated into the attendance management app, the whole HR department and other employees will be able to access the employee’s works schedule. Based on these updates, the manager can allocate tasks to each employee.

8. Missed Clock-in and Clock-out Notifications:

Employees might forget to register their entry, exit, and break times. Usually, when employees are in a hurry, they don’t bother to clock in. If that happens, the attendance management software will send an automated notification to the employee to clock in and out. It also sends an alert to the manager.

Key Benefits of Attendance Management Software in India

In the dynamic landscape of business today, managing employee attendance effectively is critical for maintaining productivity, ensuring compliance, and optimizing resource use. Attendance management software offers a robust solution to these challenges, providing several significant benefits that can greatly improve your organization's operations.

Here are the top advantages of implementing best attendance software in India.

1. Accurate Time Tracking

Manual attendance tracking is often riddled with errors and inconsistencies. Attendance software India automates this process, ensuring precise and reliable tracking of work hours, overtime, and leave. This accuracy helps maintain correct records and reduces discrepancies.

2. Enhanced Payroll Processing

With accurate attendance data directly integrated into payroll systems, errors due to manual data entry are minimized. This ensures employees are paid accurately and on time for their work, including any overtime or holiday pay, thus enhancing payroll processing efficiency.

3. Boosted Productivity

By automating attendance tracking, HR personnel and managers save significant time, allowing them to focus on strategic tasks. Employees also benefit from easy clock-in/out options, leave requests, and access to their attendance records, which reduces administrative burdens on HR staff.

4. Regulatory Compliance

Staying compliant with labor laws and regulations is crucial to avoid legal penalties. Attendance management system in India helps automate the calculation of work hours, overtime, and break times according to local labor laws. It also provides audit trails and reports necessary for compliance verification.

5. Real-Time Monitoring

The ability to monitor attendance in real time is invaluable. Managers can quickly see who is present, absent, or late, enabling them to make informed decisions and promptly address attendance issues. This feature is especially beneficial for managing remote or distributed teams.

6. Scalability

Whether you're running a small business or a large enterprise, attendance management software India can scale to meet your needs. It can handle increasing numbers of employees, locations, and complex attendance policies, ensuring your system grows with your business.

7. Data Security

Protecting employee attendance data is of utmost importance. Most attendance management system india includes robust security features such as data encryption, secure user authentication, and regular security updates to safeguard against unauthorized access and breaches.

8. Cost Efficiency

Implementing best attendance software in india can result in significant cost savings. Organizations can save money and allocate resources more efficiently by reducing payroll errors, minimizing compliance issues, and decreasing the administrative workload. Accurate tracking of work hours also helps reduce unnecessary overtime costs.

9. Detailed Reporting and Analytics

Advanced reporting and analytics tools provide insights into attendance patterns, absenteeism, and productivity. Customizable reports and dashboards assist managers in identifying patterns, making data-driven decisions, and implementing initiatives to improve workforce management.

10. Improved Employee Engagement

Giving employees access to their attendance records, leave balances, and the ability to request time off through an easy-to-use interface enhances transparency and control over their time management. This can lead to higher employee satisfaction and morale.

List of Easy to Use Attendance Management Software in India

When it comes to managing employee attendance efficiently, there are many notable software options available in India. To help you choose the right solution for your business, here are some top attendance management software options that you can consider:

1. Keka HR

This software excels in automating attendance tracking and leave management. It integrates seamlessly with payroll systems and features a user-friendly interface, making it easy for employees to mark their attendance and apply for leaves. With its mobile app, employees can manage their attendance on the go. Keka HR's extensive HR capabilities make it a popular choice for businesses of all sizes.

2. Zoho People

Zoho People includes time tracking, leave management, attendance management and employee self-service features. It integrates well with other Zoho products, creating a cohesive ecosystem for businesses. The intuitive interface and mobile app allow employees to manage their attendance and leave requests from anywhere. Zoho People is ideal for businesses looking for a comprehensive and scalable HR solution.

3. GreytHR

GreytHR is a reliable software that simplifies attendance management, leave tracking, and payroll processing. It is widely used by many firms and offers a plethora of features. The mobile app provides easy access and self-service options for employees, enhancing their engagement. GreytHR offers a trial period of 7 days, allowing businesses to explore its HR functionalities and compliance management capabilities.

4. SumHR

SumHR is a simple and customizable attendance management solution in India that includes time and attendance tracking, leave management, and payroll integration. Its user-friendly interface ensures that businesses can manage their HR processes with ease. SumHR is particularly suitable for startups and growing businesses looking for a scalable and adaptable HR solution. It offers flexibility, enabling businesses to tailor the software to their specific needs.

5. Beehive HRMS

Beehive HRMS provides flexible and scalable HR solutions, including attendance and time tracking, leave management, and payroll integration. The software features an intuitive user interface and a mobile app for on-the-go access. Beehive HRMS is known for its advanced customization options and robust reporting capabilities, catering to the diverse needs of businesses across different industries.

Choosing the best attendance management system in India is crucial for efficient HR operations and employee satisfaction. The top options in India – Keka HR, Zoho People, GreytHR, SumHR, and Beehive HRMS – offer a variety of features to meet different business needs.

By leveraging these tools, businesses can automate attendance tracking, streamline leave management, and integrate seamlessly with payroll systems, ultimately enhancing productivity and efficiency.

Why Do You Need Attendance Management Software for Your Business?

Adapting to the latest technology has become important for all types of businesses. Not only does it help you speed up the administrative work, but modern technology streamlines the hectic administrative tasks.

It gives your HR team and employees enough time to focus on productive activities. The attendance management software is designed to streamline employee attendance tracking activity. This automated solution can transform your business into a modern and digitized workplace.

Time-theft is quite common in large corporations. To prevent these frauds and improper management of the attendance records, you need to embrace the attendance management system software.

Here, we have listed some important reasons why you must invest in attendance management software. Let’s take a look:

• Efficient Management:

Even if you use Excel Sheets and computational devices, chances are you will make errors. This is because human calculations are prone to manual errors. You don’t have to worry about the wrong calculations and inappropriate attendance entries as long as you have the attendance management software in place.

This automated solution ensures that employees register their attendance, break times, clock-in, and clock-out hours efficiently. You can sync the attendance module with the payroll system to calculate employee’s salaries according to their attendance and break-times. In fact, you don’t need to calculate the salaries or wages. The software will check the attendance record of each employee and calculate the salary accordingly.

• Save Money:

Everyone knows that the attendance management software can save time, but do you know it can help you save money in the long run? Research suggests that large corporations could save more than $1600 per employee after implementing the online free attendance management system.

Once you have installed the attendance management solution, you don’t have to worry about inaccurate attendance reporting and manual errors in the attendance records. Time abuse, time theft, buddy punching, and absenteeism will no longer cost you extra bucks. Besides that, no employee will be underpaid and overpaid.

• Boost Productivity:

Manual attendance recording can be expensive and time-consuming. Think about it – you need to approve the employee's leave request, record their attendance in registers, process paper sheets, and track the employee’s working hours manually. The most tedious job is to calculate the salary for each employee according to their attendance. This often results in overpayments and underpayments.

You can save your time and invest it in the production and marketing activities by implementing a top attendance management system. From recording the attendance to transferring this information to the payroll module, the time attendance management can handle it all.

• Get Quick Insights:

Online attendance software is capable of providing you with an accurate summary of the employee attendance reports. It gives you an insight into the planned as well as unplanned leaves of each employee, overtime, and other such details.

You could also import the graphic report of the attendance record to get a better understanding of the insights. The software allows managers to create customized reports. You can use these insights to modify the working hours, workplace, overtime, payroll, and other employee policy.

• Hassle-free Management:

The management of administrative tasks is quite complicated for the HR department. We have already mentioned the activities you are supposed to execute manually when handling employee’s attendance data.

If you implement online attendance system in your business, you can manage the attendance database from a single dashboard. From the attendance records to the employee payroll, you can handle all the Employee Management activities conveniently. Now, the employees no longer need to walk to the manager’s office and write a letter for overtime applications or leave requests manually.
Managers can view the employee’s leave request, overtime, and work status from the dashboard and accept their request in one click.

An automated alert will be sent to the employee and manager for the request approvals.
You don’t even need to allocate work manually to each employee or track their shifts. The automated attendance management software will allow you to manage schedules, monitor shifts, and swap employees shifts if needed.

• Flexible Operations:

Employees need flexible working hours. As a business owner, you have to manage your on-site and remote employees efficiently. The ideal attendance management software for the office is the one that allows you to track the attendance of all types of employees and record their attendance in a single centralized system.

Top attendance system is compatible with multiple attendance registering options, including smartphones, biometric attendance, swiping technology, card reader, ID verification, and more.

• Enhance Security:

Buddy punching and time theft are not uncommon in workplaces. Many people use these fraud methods to record inaccurate attendance and get payment for the time-offs. The biometric system and ID verification devices are extremely secure and reliable.

With the best attendance management system in place, you can enhance the security of your workplace and prevent time thefts and attendance frauds. For instance, the fingerprint sensor makes it impossible for a person to record the attendance of their co-worker.

• Easy Integration:

Some attendance software can be integrated with third-party apps and other software solutions for smoother management. For instance, you can integrate biometric attendance or swipe technology with the cloud-based attendance management software to enable employees to record their attendance electronically. You could also integrate the GPS-attendance module into the attendance management software. This module will record the workers' attendance by tracking their location.

• Remote Working:

Modern workers like to execute their regular business tasks from the comfort of their homes. The freelancing and gig economy is growing rapidly. Millennials have started to accept freelancing jobs. It’s time for businesses to embrace digital growth and hire temporary employees and freelancers for the best jobs.

The question is how do you record the attendance of these remote workers? Even Excel Sheet won’t help you track the number of hours the freelancers work on your project. Well, the best attendance management software can record the clock-in and clock-out hours of your remote employees.

That is what sets the automated attendance management system apart from the Excel sheet and some random attendance recording tools. It is the best way to track the overtime, total working hours, and attendance of freelancers and employees who work remotely.

How to Choose an Attendance Management Software for Your Organization?

There is no denying that automating attendance management software can save you a lot of time and bucks. However, selecting the best attendance management for the job can be frustrating. The decision of choosing the best and cost-effective product can turn out to be a little challenging for SMEs and large corporations.

Usually, the business owners select the attendance management system based on their business structure and requirements. You can take a look at the features integrated into the software and make a decision accordingly. Not all companies need an advanced and costly solution.

Your business will do fine with a standard attendance management module that comes packed with the essential functions. If you still have a hard time choosing the best software for your business, then check the below-listed tips.

• Simple User Interface:

You don’t want to spend hours understanding the design and navigation of the attendance management software. You need to select a system that features a simple user interface and intuitive design. You must be able to navigate the software easily. You will probably want your employees to access and use the free attendance management software (if you want to turn your software into the employee self-service portal) in the future.

• Easy to Track Time:

The best attendance management software is the one that enables your employees to record their attendance using their smartphones, fingerprints, punch card, and more. What’s the point in buying an attendance management system when the manager has to record the database manually? Look for a system that automates all the attendance-related tasks.

The software must be able to track the overtime hours and sync this data with the payroll module. This way the salaries for overtime hours will automatically be calculated and added to the employee’s payment for the month.

• Compatible with Mobile Apps:

Those who are working from remote locations need an advanced attendance management system to register their clock-in, clock-out and break times. They also need to submit their leave applications and get notifications for approval. To execute all these operations seamlessly, you need attendance software that’s compatible with smartphones. Your employees must be able to run the software on their devices.

• Reporting and Analytics:

The primary function of the time tracking and attendance management software is to register the employee’s time-offs, clock-in, clock-out, overtime, and breaks. However, the enterprise solution will come equipped with a reporting and analytics module that tracks the attendance pattern and generates reports. Based on these insights, you can change your employee attendance policy to minimize absenteeism.

You could also develop a reward program or offer incentives to employees that show up at work on time. It is important for businesses to analyze the employees’ attendance. You can gather important insights from the detailed performance management report. The software generates monthly attendance reports that give you insights into your employees’ performance and punctuality.

• Notifications and Important Alerts:

The employee attendance management software must send regular notifications concerning overtime, changes in the employment policy, and other crucial information. These notifications are especially important when the employee forgets to clock in and clock out. Besides, automated notifications can be used to notify the employee and manager when the worker is nearing overtime.

Things to Consider While Purchasing Attendance Management Software

Purchasing attendance management software is a significant decision for any organization. With the right system, you can streamline attendance tracking, ensure accurate payroll processing, and improve overall workforce management. 

Here are some key factors to consider when selecting attendance management software to ensure it meets your organization's needs.

1. Ease of Use

The usability of the software is crucial. A user-friendly interface ensures that employees and administrators can easily navigate and use the system without extensive training. Look for software that offers intuitive dashboards, simple clock-in/out functionalities, and straightforward reporting tools.

2. Integration Capabilities

Ensure that the attendance management software integrates seamlessly with your current HR and payroll systems. This integration will save time and reduce errors by automatically syncing attendance data with payroll processing, leave management, and other HR functions.

3. Scalability

Select a solution that can expand with your organization. Whether you are a small business planning to expand or a large enterprise with thousands of employees, the software should be scalable to accommodate your needs. Check if the vendor offers different pricing plans or modules that can be added as your business evolves.

4. Mobile Accessibility

In today's mobile-first world, having a mobile-compatible attendance management system is essential. Mobile apps allow employees to clock in and out, request leave, and view their attendance records from anywhere. This function is particularly handy for individuals who work remotely or in the field.

5. Compliance with Labor Laws

Attendance management software should help you stay compliant with labor laws and regulations. It should provide features like automated calculation of overtime, holiday pay, and break times, ensuring that your organization adheres to local and national labor laws.

6. Data Security

Given the sensitive nature of attendance and employee data, robust security measures are non-negotiable. Ensure the software offers data encryption, secure user authentication, and regular security updates to protect against data breaches and unauthorized access.

7. Customization Options

Every organization has unique attendance policies and requirements. Look for software with customization possibilities to fit the system to your individual requirements. This can include custom attendance rules, shift patterns, and reporting formats.

8. Reporting and Analytics

Comprehensive reporting and analytics features are essential for monitoring attendance patterns, identifying issues, and making informed decisions. The software should offer customizable reports and dashboards, allowing you to track key metrics like absenteeism, punctuality, and overtime.

9. Customer Support

Reliable customer support is crucial when dealing with any software solution. Ensure the vendor provides various support channels such as phone, email, and live chat, along with resources like user manuals, FAQs, and training videos. Check reviews and testimonials to gauge the quality of their customer service.

10. Cost and ROI

Consider the software's cost and the return on investment (ROI) it provides. While it's important to find a solution that fits your budget, it's equally important to consider the long-term benefits it provides. A more expensive system with robust features and excellent support may offer better value in the long run compared to a cheaper, less reliable alternative.

How Does Attendance Management Software Work?

Attendance management software is designed to streamline and automate the process of recording employee attendance. Here's a full overview of how attendance software works:

1. Data Collection Methods

The initial step in the attendance management process is collecting attendance data, which can be done through various innovative methods:

• Biometric Systems: Use fingerprint scanners, facial recognition, or iris scans to ensure that attendance records are accurate and tamper-resistant.

• RFID and Smart Cards: Employees swipe their RFID-enabled cards at entry and exit points to log their attendance.

• Mobile Applications: Employees can clock in and out via mobile apps, which may include GPS tracking to verify their location.

• Web Portals: Remote workers can log their attendance through secure web-based portals from any location.
  
  

2. Real-Time Data Processing

After collecting attendance data, the software processes this information in real-time, offering several advantages:

• Immediate Recording: The exact time of check-ins and check-outs is recorded instantly.

• Attendance Logs: Continuous updates to attendance logs ensure accurate records.

• Leave Integration: The system integrates with leave management modules to account for planned and unplanned absences seamlessly.
  
  

3. Data Analysis and Reporting

The software analyzes the collected data to provide valuable insights and comprehensive reports:

• Detailed Reports: It generates various reports such as daily attendance summaries, monthly attendance records, and trend analysis.

• Compliance Checks: Ensures compliance with organizational policies and labor laws by flagging inconsistencies or violations.

• Performance Metrics: Helps track employee punctuality and attendance patterns, aiding in performance reviews.
  
  

4. System Integration

For a seamless workflow, attendance management software integrates with other essential business systems:

• HR Management Systems (HRMS): Syncs attendance data with HRMS to maintain a unified employee database.

• Payroll Systems: Automatically update payroll systems with attendance data to ensure accurate salary calculations.

• Access Control Systems: Links with access control systems to regulate employee access based on attendance records.
  
  

5. User-Friendly Interface

The software is designed with user experience in mind, offering intuitive interfaces for both administrators and employees:

• Administrative Dashboards: Provide a comprehensive view of attendance data, alerts, and notifications.

• Employee Self-Service: Employees can access their attendance records, apply for leaves, and correct discrepancies through user-friendly portals.

6. Security and Privacy

Ensuring the security and privacy of attendance data is paramount:

• Encryption: All attendance data is encrypted to protect against unauthorized access.

• Access Control: Role-based access ensures that only authorized personnel can view or modify attendance records.

• Regular Audits: Security audits are conducted regularly to identify and rectify vulnerabilities.

Benefits of Attendance Management Software

• Efficiency: Automates the tedious process of attendance tracking, saving time and reducing manual errors.

• Accuracy: Provides precise and tamper-proof attendance records.

• Compliance: Helps maintain compliance with labor laws and organizational policies.

• Integration: Seamlessly integrates with other business systems to streamline operations.

• Insights: Offers valuable insights into employee attendance patterns, aiding in better workforce management.

Attendance management software is an indispensable tool for modern businesses, offering a reliable, efficient, and secure way to manage employee attendance. By automating data collection, real-time processing, and comprehensive reporting, it enhances operational efficiency and accuracy. Integrating with HR and payroll systems further simplifies workforce management, making it a valuable asset for any organization.

Type of Buyer for Attendance Management System

• Small-scale Companies:

Small businesses, such as grocery stores or hardware retail outlets, need dedicated and free attendance management software. If you run a small business, then a standard attendance system with the basic modules will work for you. For example, you do not need analytics, reporting, and attendance management if you only have a few employees.

• Medium Companies:

For medium-scale companies, all-featured attendance management software is a must. It is important for businesses to stay up-to-date with the trending technology. Not only does this software help you speed up the expansion of your business, but it gives you enough time to focus on growth-related tasks.

With the time tracking and attendance management system software handling all the employee management activities, you can use this time to enhance business productivity. Medium-scale companies with 20-30 employees need software that comes packed with a range of automated tools, including but not limited to, time tracking, leave requests, payroll integration, biometric attendance, and a cloud-based system.

• Large Corporations:

It goes without saying that a large corporation needs a high-quality and premium attendance database management system that helps the company automate almost all the hectic administrative tasks. If you have more than a hundred employees working for your company, then it is important to implement the attendance management solution in your firm.

You can opt for a cloud-based system that is easy to operate and accessible. Now, large-scale companies need a solution that comes packed with the latest tools. You can customize the solution so that it fits your business requirements. Make sure that the more modules you integrate into the system, the more the software will cost. The attendance management software can save your company thousands of dollars.

Think about it – you no longer need to hire laborers for attendance and time tracking. It also saves you a lot of money on overpayments due to manual attendance recording errors. Each employee will be paid the compensation they deserve. The payroll is calculated according to the number of hours and days the employee has worked.

Attendance Management Software Technology Trends

Just like other software systems, the cloud-based attendance management software has witnessed several trends in the past few years. It’s important for businesses to consider these trends and choose the latest and upgraded software for the best results.

If you implement the standard attendance management solution that doesn’t match the latest trends, then you will probably want to upgrade the HR Attendance Software in the future. So, it is best to watch the current market trends around the attendance and time tracking software industry and opt for the premium solution. Let’s take a look at the top trends in automated attendance management software.

• Employees Self-service Portal:

Vendors have started to design employee self-service portals that enable workers to handle a plethora of their regular management tasks electronically. Now, they don’t need to talk to the manager or HR department for requesting leaves or reporting the overtime.

All they need to do is make the necessary entry into the attendance management system. If they want to request time-off, they can send the leave application to the manager through the software. The employee will get a notification as soon as the manager accepts their application.

Similarly, employees are allowed to clock in and clock out. They are given access to the software so that they can record their attendance, break time, overtime, office entry and exit time, and etc. They can also use the software to track their attendance and match their payments with their total worked hours. Not only does it help reduce the workload of the HR department, but the employee self-service feature boosts employee engagement.

• Compatibility with Wi-Fi:

The latest attendance management modules come equipped with the Wi-Fi feature that is used to store and manage the attendance records of hundreds of employees. The Wi-Fi function makes the attendance management software compatible with the fingerprint sensor, face recognition, and other such identification tools.

This enhances attendance security and speeds up the process. The Wi-Fi feature supports up to 500 employees’ attendance records. So, even if you are running a large corporation, you will find this feature quite helpful in maintaining attendance records.

• Calendar Integration:

Employee attendance software can be integrated with the digital calendar. This is done to allow employees to share their schedules with the co-workers, HR team, and the manager. This helps the manager allocate tasks to each employee according to their schedules.

If the employee makes any changes to the schedule, the manager and other employees will be notified instantly. Similarly, the manager can change the employee schedule on the attendance software. An automated email notification will be delivered to the employee if there is any change in their schedule.

Employees can use this module to update their schedule on the calendar and make it easier for the HR team to plan work accordingly. This also keeps the manager up-to-date with the employee’s availability. Managers will know the employees working in different shifts and those who are doing overtime.

This is especially helpful for medium and large corporations. If an employee is unable to show up at work due to certain reasons, they can inform the whole team by updating their schedule on the calendar.

• Attendance through Mobile:

Usually, the attendance management system features a fingerprint sensor or biometric attendance seems quite inconvenient to employees. Besides, this function works only for employees working in the office.

It cannot be used for freelancers and temporary workers who choose to work from home. Fortunately, the latest attendance management system software supports mobile apps. Such software applications allow employees to clock in and clock out using the fingerprint sensor and facial recognition system on their smartphones.

The employees can use a mobile app to record their attendance electronically. The system is 100% secure as it involves a fingerprint sensor and face recognition. They also get a dashboard, where they can view their working hours, schedule, overtime, allocated tasks, and work status.

• Seamless Integration:

Attendance management works wonders when it is combined with a third-party app or another software system. For instance, if you have payroll management software in your firm and you are planning to install an attendance and time tracking system, then you should look for a system that can be used in cohesion with the payroll software.

However, not all attendance management software are flexible enough to support third-party apps integration. So, make sure you check the specs and quality of the solution before making a purchase.

Who Uses the Attendance Management Software?

Simply put, time and attendance management software is an automated solution that is used to track the time when an employee starts and stops work. Their arrival and exit are recorded in the attendance management software electronically. Now, every small and large-scale company needs a time management system.

Most large corporations use this software to streamline attendance management and time tracking. After all, it is not possible to handle the attendance records manually. Even if you hire a bunch of laborers for attendance management, chances are you will face manual errors in attendance recording.

Overpayments and underpayments can cost your business a fortune in the long run. Besides that, it affects employees engagement and your business transparency. The leave management software will ensure an automatic recording of the employee’s attendance. You don’t have to worry about paying your employees for days they have not worked. Most importantly, the time attendance management software is used to stay up-to-date with policy compliance and follow all the corporate and government regulations concerning employment.

Startups with 2-3 employees do not need the time and attendance management system. You can manually record the overtime, time-offs, planned and unplanned leaves, and the regular clock-in and clock-out time manually. You could use an Excel Sheet to record this information. However, if you run a small company with 10 or more employees, then you are going to need the latest office attendance software.

Schools, colleges, universities, and educational institutions have started to embrace school management software. It is no longer optional for schools. Usually, the class teacher is supposed to mark students’ attendance every day. While it takes only a few minutes to record the attendance, teachers often find attendance recording a time-consuming and tedious task. Moreover, recording attendance in the register can result in errors, which can affect the student’s final grades. It is difficult for the institution to store the attendance registers.

To streamline the attendance management and record this data electronically, teachers opt for the student attendance management system. Not only does it prevent unnecessary manual errors in recording, but it saves teachers a lot of time. They can use this time for teaching and other productive activities. Students can record their attendance in the college attendance management system for the school.

Small and medium-sized businesses need attendance software to streamline the employee’s attendance and work records. Even if you have ten employees working for your company, you need to use the attendance management tool to record their leaves, overtime, break time, clock-in and clock-out hours, and other details. Automating these tasks will allow the manager and employees to put their focus on productive activities.

Attendance Management Software Resources:

• How To Improve Employee Attendance and Boost Their Productivity?