Payroll software in India
Every business owner can use payroll software in India for their organization to simplify their payroll process. The top payroll software will help you to manage your finances and pay accurate salaries to the workforce. This software will centralize attendance, leave, and performance management on a single platform to process payroll as per the employee inputs. The best payroll software in India will help business owners to follow mandatory compliances and manage the risks. The top payroll software will calculate and process compliances like PF, ESI, PT, and other taxes automatically.
The Complete Payroll Software Buyer's Guide in India
1. What Is Payroll Software in India?
2. List of Top Features for Payroll Software in India
3. Steps to Selecting the Right Payroll Software in India
4. Latest Technologies Trends for Best Payroll Software in India
5. What Are the Benefits of Using the Best Payroll Software in India?
6. List of 10 Best Payroll Software in India
7. Top Payroll Software India for Different Sectors
8. Closing Lines
What Is Payroll Software in India?
Payroll software is a tool that business owners can use to automate, centralize and digitize the entire payroll operations. The best payroll software in India will automatically track the workforce performance, attendance, paid and unpaid leads. The software will automatically calculate the salary based on their inputs and process it into their accounts through a single portal. Cloud-based payroll software indeed is a boon for businesses of every size, type, and industry in India. The top online payroll software in India will allow you to follow all the mandatory compliance set by the Indian government.
List of Top Features for Payroll Software in India
We have made a list of all the top features of payroll software in India for you to explore.
Every organization needs to track and store the payroll database to increase transparency between the employer and the employee. The best payroll software in India will automatically store the entire payroll data on a central server for everyone to access the information in real-time.
The cloud-based payroll solutions will give access to payslips, financial information, and other HR-related information from anywhere. The workforce can access, update and process the information from anywhere with valid login credentials. The best online payroll system in India will allow the payroll leaders to process salaries from anywhere.
The payroll management software will seamlessly integrate with the Biometric attendance system or access points to track the login and the log-out time. Moreover, the software will allow employees to apply for leaves, regularize the attendance and calculate the overtime. The best payroll software will also calculate the late coming and deduct them from the salaries if you have such policies.
Payroll reports and dashboard:
The business leaders already have a plate full of tasks to accomplish daily. Hence the payroll software in India will give them access to real-time reports within a few clicks. Moreover, they can even automate the reports and customize them to get an overview.
The best payroll software solution will have AI and ML integrated to evaluate the data and get better insights into the data. Payroll leaders can get auto-generated monthly, quarterly, and yearly reports. Following are a few reports that can be automated depending on your requirements.
- Employee Timesheets.
- Audit reports.
- Full and final settlements.
- Compliance reports.
The top payroll management software will have an aesthetic dashboard that will graphically represent every aspect of your payroll. Reports and dashboards will help you to make strategic analysis business decisions to ensure growth. Because the dashboard will give you an overview of what is your workforce and administration costs at a glance.
The SaaS payroll system vendors will have integrated payment gateways that allow you to process international payments with ease. Because the payment gateways accept multiple currencies for businesses that have office locations overseas. The top payroll software will even give you the best exchange rates that will increase your profits.
Every organization has a different payroll structure with different allowances, benefits, tax deductions, and other parameters. The best payroll software solution in India will have a detailed report about the salary calculation parameters, deductions, and other details. Following are a few essentials to have optimized payroll processes.
- What are the calculation rules to calculate the salary?
- What is the basic pay of the employee and what are the allowances?
- How much overtime did he do in a month and how much is the pay?
- How many incentives does the employee get if the targets are achieved?
- How much taxes and other benefits that need to be deducted from the salary?
- How many paid and unpaid leaves did the resource take in that month?
All of the above points will be considered by the payroll software while processing the payroll. Furthermore, all of these detailed salary segregations will be shared on the salary slips to increase transparency.
Loans, advance, and bonuses:
Many businesses give salary as an advance or loan or multiple bonuses to the employees. The payroll solution in India will track all the loans, advances, and bonuses to the employees. Moreover, the employees can apply for travel or other administrative expenses that they did for the business. The payroll software will allow your team to verify and release the payment in real-time.
Full and final settlement (FNF):
A Full and final settlement has a different protocol or process to pay the separating employees. The best payroll system in India will help the business pay the employees based on the years of experience, remaining leaves, and company assets with the resource.
The top payroll management solution in India will allow you to manage the taxes on the same platform. This feature will help businesses to spot the taxes applied to an employee based on their income and deduct it from the salary automatically.
Furthermore, the best online payroll software will help you to pay the taxes before the deadline to avoid penalties. This payroll tool will give you monthly, quarterly, and yearly tax reports which help to manage tax system.
The top payroll SaaS vendor in India will allow you to customize the software as per your workflow. Customized payroll software will align with your business goals to make the most of your resources. The business payroll team can get personalized reports and dashboards as their job role and preferences.
Automated payment disbursement:
The best payroll management solution with automation will help to automate the entire payment process system end-to-end. This technology will have an integrated payment gateway that will help you to pay your employees, vendors, and freelance workers. every business has various expenditures that they have to spend every month like office rent, IT equipment rents, and others.
The vendors and freelance workers can log in through the vendor portal of the payroll software and upload the receipts and bank account details. The top payroll software will automatically process the payroll to the vendors after authentication.
The payroll department deals with sensitive and confidential information about your organization and employees. Traditional payroll processes are insecure and inefficient because there are higher chances of mistakes and data breaches. The top cloud-based payroll software will provide a unique credential to each resource to access the system.
The management can give access to information based on the job roles and responsibilities. The top online payroll software will have advanced cyber security tools to keep your data secure from hackers and cybercriminals.
The payroll management software in India will automate most of the payroll aspects right from tracking inputs to processing the payroll. The best payroll software will have stringent audit processes to ensure the salary processed is accurate. As there is very little manual interaction required your business will be able to process salaries quickly and accurately.
The top payroll software vendor in India will have all the advanced modules that you require for your organization to optimize payroll operations.
Steps to Selecting the Right Payroll Software in India
The payroll management software is an essential requirement for businesses in India irrespective of its size, industry, or type. It is a very intricate, tedious, and time-consuming task to explore, evaluate and choose the right payroll solution in India.
Our software experts will guide you to select the base software solution for your business based on your needs and budget. Now let us have a look at all the steps involved in selecting the right payroll software in India:
Assign an implementation POC:
Implementation of the top payroll system in India is a continuous, long, and time-consuming process. Hence, you need to assign a point of contact that will track the implementation process from start to end. The point of contact should know your payroll processes, challenges, and business goals.
The implementation POC will explore, evaluate and choose the best payroll software in India for their business. Your team can consult with our software experts for free to streamline the search for the right payroll solution for their business.
Understand the number of users:
The business payroll leaders before looking out for the top payroll solution for their business need to understand the number of users that are going to use the software. You need to have a clear understanding of how many office locations and resources will require this software.
But payroll is an aspect that involves and impacts the entire workforce hence the number of users will be approximately equivalent to the employee size. Moreover, not everyone will require admin access, dashboard, or features of the payroll system. As a reason, business owners need to know how many employees will require admin access and how many just need the basic portal.
Evaluate your payroll processes and needs:
Only understanding the number of employees will not be sufficient to look for the right payroll tool in India for your business. The business leaders need to understand the business vision, workflow, and challenges to achieve the payroll goals also these are the main things to understand while choosing software for business. Evaluating the business goals and the challenges in achieving them will help you to select the best features that will help you to overcome them.
Sanction your budget:
Budget is the primary criterion that plays a crucial role in the selection of the right payroll software in India. Hence, you need to know how much yearly budget can be allotted to payroll tools and is worth the investment. If you have a stringent budget, you can understand which payroll aspect needs immediate attention and implement a module that helps to overcome the challenge.
Complexity and frequency of the payroll processes:
There are many business processes with complex payroll processes that will need a payroll solution with advanced tools integrated. Depending on your payroll process and data you can change the algorithm to simplify the process and process the salaries as per the payroll frequency set by your organization.
Compliance and risk management:
The payroll processes have to comply with various compliance rules set by the local governing bodies. It is a very intricate and time-consuming task for the human resource department to track compliance breaches. The top payroll software in India should help you to manage your payroll compliance and risk efficiently. Compliant payroll software will help you avoid any legal charges and enrich the brand image of your organization.
Explore the vendors:
Once your implementation POC or team understands the needs, challenges, and budget of your business. They can start exploring all the payroll management software vendors in India and select the best one for your business.
Technology Counter is a software recommendation platform wherein you can explore all the top payroll software in India based on its features, reviews, and prices. The following elements will help you to select the right payroll software for your business.
The payroll processing has to evaluate multiple factors like employee attendance, leave management system, and performance. If your process all of this information traditionally on various systems will increase the workload of the team, and transferring the data from one system to another might increase data duplication.
Hence, when you look for the right payroll software in India for your business you need to ensure that the vendor allows you to seamlessly integrate the system. The best payroll software will seamlessly integrate all the third-party applications on a single platform to centralize the payroll operations.
Depending on your workflow and business requirement you will need to choose the deployment type for the payroll software in India. The deployment type is another crucial part that plays a major role in the selection of the right payroll software.
If your business demand requires the workforce to access the system from anywhere you can select a cloud-based payroll software for your organization. Also we came across few tips for effective payroll management for your business. If you want your employees to access the information when at work you can select an on-premises payroll solution in India.
The payroll processes of every business will be different based on their size, type of industry. Business leaders need to choose payroll software for their business that allows them to customize the system as per their requirements. The top payroll software in India will understand your business needs and goals to personalize the system. The best payroll SaaS will help to set an approval-based workflow as per your process.
Analyze the User interface:
The top payroll software will provide a free demo and trial of the product for you to evaluate the efficiency of the system. The core purpose of investing in a payroll solution is to simplify the work for your teams and a difficult user interface will increase the challenges instead of reducing them.
The best payroll system in India will have an easy-to-use interface that helps the payroll department to access and navigate the system with ease.
Evaluate the after-sales support:
You might select the top payroll software vendor in India with the best reviews and ratings. You will still require to speak to the customer service department at some point to resolve the grievances and queries. If the payroll software is down or crashes it will hamper your team productivity.
Hence, the vendor that you select as your payroll partner should have efficient, friendly, and knowledgeable customer support. An intuitive, quick, and helpful customer support will help to resolve your queries, grievances, and concerns in real-time.
These steps will help you to explore, evaluate and select the right payroll management software in India for your business based on your requirements and budget.
Latest Technologies Trends for Best Payroll Software in India
The technology and market trends are constantly evolving to enhance the global economy and optimize the work processes. The best payroll vendors in India will track the latest technology trends and implement the relevant ones in the system. Following are a few latest technology trends for the best payroll software in India.
Automation is one of the most popular tech trends that every industry and business is embracing irrespective of its size or type. The payroll software solutions are also integrating automation in the system to enhance the payroll processes.
For example, payroll software with automation will automate complex payroll tasks right from start to end to reduce the work burden on the team. As a result, your HR and payroll teams can use the saved time to focus on something valuable like employee engagement and satisfaction.
The best HR and payroll software in India with automation will automatically calculate the attendance, leaves, and performance to automate the payroll process. The employee self-serve portal will allow the employees to download and share the salary slips to their emails with ease.
Artificial intelligence (AI) and machine learning (ML) are robust technology tools that will immensely benefit your payroll operations. The best cloud-based payroll management software in India will have AI and ML integrated to gain better insights into your database. The payroll software with these advanced technologies evaluates the past data to spot the trends and patterns in your payroll data.
The payroll software in India now seamlessly integrates third-party applications and the latest technology to centralize payroll operations. The human resources and payroll teams need to go hand in hand to simplify the process and execute it with accuracy.
The HR and payroll software in India will help business owners to centralize the entire operations on a single platform at an affordable cost. Your workforce can access their information from anywhere and make necessary changes and raise requests.
Mobile-based HR and payroll software in India will give an overview of your entire payroll operations at your fingertips. Moreover, you can execute the entire operation through your mobile phone from anywhere.
The best payroll management software vendor in Inda will deploy its system on both IOS and Android operating systems. The employees can access, update and process their data from anywhere through the employee self-serve kiosk.
Cloud-based payroll operations:
Cloud-based payroll software in India is a revolutionary tool for all business owners. Because it is a scalable, reliable, and flexible tool for business owners to optimize their payroll management. Many business leaders already have implemented this trend and making the most out of it. The best online payroll software in India will track all the compliance changes to keep the business 100% compliant.
Integrated payment gateways:
The payroll solution with integrated payment gateways will allow the accounts payable to process the salaries direct to the employee's bank account. This helps the accounts payable department to execute the tasks within a few clicks and the system will notify the team once it's done. The best payroll software in Inda will have two-factor authorization that will give access to authorized persons only to make changes in the system.
A blockchain is an advanced tool that has transformed the finance, banking, accounting, and HR industries. Blockchain is a set of shared, non-editable transaction record that can be accessed by anyone with the right address.
The recruitment software with blockchain will help to fasten the employee background verification process. Because the employee's work and educational background can be stored on blocks which the institute or organization can verify it the said details are true or not.
The top payroll software with blockchain will help to increase the accuracy, transparency and reduce the time to process payroll.
What Are the Benefits of Using the Best Payroll Software in India?
There are many benefits of implementing the best payroll software in India to enhance many aspects of your business. We have compiled a list of the top advantages or benefits of the HR & Payroll software solution:
Minimize manual errors:
Payroll is the most essential part for any organization because payday is what employee works for. If your payroll has multiple arrears and errors, it will create dissatisfaction in the employees and you might have legal charges for that.
The top payroll management software will process the entire payroll automatically without any manual interaction. Hence, there are zero chances of manual errors to ensure the employees get paid for what they deserve based on their inputs.
Reduce operational time:
As discussed earlier, the best HR and payroll management software in India will automate most of the human resource operations. The HR team can focus on core HR functions like employee development, work process enhancement, and other crucial aspects. The top payroll management software in India will help the management to execute the operations with a few clicks from anywhere at any time.
Higher data security:
The payroll data is a piece of confidential information of the employee. Hence, it is essential to keep data private and secure your information from external threats. The best cloud-based payroll software will give unique credentials for every employee to get information that they have access granted to. Additionally, the SaaS payroll vendor will implement the best cybersecurity tools and practices to keep your data secure.
The software does it all:
The top payroll software solution will be an end-to-end system to execute the entire operations on a single platform. For instance, the HR and payroll systems in India will help to track attendance, calculate the inputs, evaluate the performance, and process the payroll through a single window. Hence you do not have to rely on many resources to complete the administrative tasks.
The cloud-based payroll software in India is an economic solution for business owners. Because you do not have to invest in huge IT infrastructure or team with the SaaS vendors. Additionally, they also take care of the maintenance and off the payroll system in India. It is a perfect tool for every business owner irrespective of their size to save money and optimize your payroll process and manage expense.
Automated tax processing:
Tax management is an intricate and complex task which every business has to execute efficiently. The best cloud-based payroll software in India will help businesses calculate the taxes as per the employee earning and pay it to the right authorities before the deadline. The top payroll system in India will track the changes in the tax system compliances and notify you.
As discusses earlier, the best payroll solution in India will automate your entire payroll administration and processing. Because your employees can execute complex payroll tasks within a few clicks on the payroll software.
As a result, the human resources department can save their work burden and time to focus on the real challenges. A highly efficient and productive workforce will help you to achieve organizational payroll goals quickly. Even employee monitoring system module will help you to track the efficiency of workforce to calculate the productivity
Reliability and scalability:
The top online payroll software in India is a reliable, scalable, accessible, and affordable solution for all businesses. They have the best customer support and development that will ensure the system is up and running always. Moreover, the payroll software in India is such a flexible tool that will adapt to your business process and grow with it.
The best payroll software is a beneficiary tool for all the business types, sizes, and industries to calculate and execute their payroll operation efficiently. The top payroll solution vendor will allow you to customize the solution to personalize the benefits for your organizational goals.
List of 10 Best Payroll Software in India
It is a very challenging task to find the best payroll software in India because there are so many vendors claiming to be the best. We have a team of software experts that have evaluated all the top payroll vendors in India. They have made an extensive alphabetical list of the top 10 payroll software in India based on the user reviews, pricing, and features they offer.
1. HR One:
HR one is one of the top 10 payroll management software in India that is an advanced system yet a simple one. This payroll solution will have artificial intelligence to process HR data to gain actionable insights about your workforce. it is an all-inclusive tool that helps business leaders to unite the entire workforce on a single platform and execute human operations.
- HR Software
- Payroll Software
- Core HR
- Mobile App
- Inbox for HR
Keka is a one-stop solution payroll solution that will help to enhance your work process and create a positive work culture. This solution has all the advanced tools to revolutionize the payroll process for your organization. This payroll software will help to create a work culture that is engaging and output-driven. It is a robust tool that will help your business to adapt to the ever-changing employee and market trends with ease.
Nitso is one of the top 10 payroll software in India that is an easy-to-use, flexible and affordable tool for every business owner. This payroll software will simplify every aspect of payroll processing right from tracking attendance to processing payroll. Nitso is a cloud-based payroll software in India that gives you an overview of the entire business at your fingertips. The employees can access their human resources data from anywhere at any time through the employee portal on the mobile-based payroll software.
- Salary components
- Employee management
- Loans and advances
- PF, ESIC, PT, TDS, and other compliance management
- Full and final settlements (FnF)
PeopleWork is one of the best HRM and payroll management software that helps to enrich team performance and productivity. This payroll solution in India allows your team to process the entire payroll within few minutes for the entire organization. People who work HR and payroll software will help the business owner to have 100% compliance. It is a perfect tool for your business to interact with your employees, engage with them, boost their morale and hear their voices.
- Training and development
- Attendance and leave management
- Employee life cycle management
- Workforce management
5. Pocket HRMS:
Pocket HRMS is one of the top human resource management software that helps businesses to automate and digitize their payroll processes. This software solution will have robust tools integrated into the system to overcome all your business challenges. Pocket HRMS will integrated HR and payroll on one single platform to have an overview of the entire human resource and payroll operation through a single window. Pocket HRMS will assist your business to create a positive brand image and ensure the team is getting paid on time and accurately.
- HRMS Software
- HR Chatbot
- Payroll Software
- Time Tracking Software
- HR MIS Reports / Analytics
- Expense Management Software
- Attendance Management System
- Employee Management System
- Time Tracking System
- Recruitment Management System
- Leave Management System
- Training Management System
- Performance Management System
- Biometric Attendance System
- Integrations Overview
- Mobile Payroll App
- ESS Portal
Qandle is one of the smartest HR solutions in India that will help to digitally transform your business. Moreover, this vendor also integrates all the advanced tools like artificial intelligence in the market to enhance your payroll processes and give you the competitive edge that you require for your business. Qandle HR and payroll software vendor in India to customize the solution as per your needs and seamlessly integrate with other applications to optimize your work process. Additionally, the vendor also has an AI chatbot to answer all the employee's queries related to salary deductions, discrepancies, and other queries.
- Payroll Processing
- Employee Compensation
- Statutory Compliances
- Claims & Advances
- Payroll & Compliance advisory
- Expense management
SANEforce is a perfect payroll solution for business owners to manage their resources efficiently. This software will help you to set the best payroll practices that are secure, quick, and accurate. Moreover, this tool will help you to configure the payroll process as per your organization's needs to ensure accuracy and transparency. Furthermore, the vendor integrates automation in the system which allows your team to execute the business task with ease within a few clicks.
- Company Structure & Information
- Shift & On duty
- Attendance by GPS
- Holiday & Leave Module
- Leave Policy Configurations
- Custom Salary Templates
- Dynamic Salary Components
- Payroll & Compliance Module
- Taxation & Investment
- Loan & Salary Advance
- Schedule Pay run
- Automatic Payroll Calculation
- Asset Management
- Integrate with Accounting Software
- Integrate with HR Software
- Integrate with SFA
- Customizable Dashboard
Spine software is a robust payroll solution in India that will help you to achieve your business goals and increase your return on investment (ROI). Spine HR and payroll software will have advanced tools like artificial intelligence integrated into the system. This software is an all-in-one solution for businesses to manage their workforce, increase their productivity, earn more revenue, and pay as per the employee's efforts. Spine HR and payroll software have an AI-based chatbot named Ask Spina integrated into the system to answer all the employee queries.
- Pay Structures
- Leave Management
- Statutory Compliance
- Loan Management
- Productivity Management
- Maker & Checker
Zimyo is of the best 10 HR and payroll software in India that assist businesses to automate the HR operations, calculate and process payroll to create a simple workflow and positive work culture. Zimyo payroll software is one of the easiest to implement and has an easy user interface. Moreover, business leaders can customize the software as per the business needs to optimize the business processes. Zimyo payroll SaaS vendor has efficient customer support that is available to help customers at any time.
- Benefits and Reimbursements
- Salary Computation
- Perquisites, Loans, and Advances
10. Zoho people:
Zoho people is one of the most popular HR and payroll software in India that will help to create a happy workforce. Zoho is an all-inclusive software that helps to manage everything right from onboarding, attendance management, appraisals, performance, and payroll. Zoho is one of the best HR and payroll software vendors in India that allows you to seamlessly integrate with third-party applications. This HR and payroll solution will have a chatbot integrated to answer employee queries and automate the other HR tasks.
Top Payroll Software India for Different Sectors
Every business will have a different payroll process and structure; hence they will need payroll software that will align with your process. We have made a list of the type of businesses and which payroll software will adapt to their business process.
Finances play a crucial role especially for startups because they have limited resources which they need to spend efficiently. Moreover, they have other important tasks which they need to achieve to ensure business growth.
The best online payroll solution will be a perfect software for startups business owners because cloud-based vendors are scalable, reliable, affordable, and flexible. The startup business will not require many features at the start hence they need to choose a customizable solution.
Small and medium-sized businesses:
Small and medium-sized businesses also have a stringent budget in which they have to execute their operations. SMEs have a great potential to grow into a brand and generate more revenue. The best cloud-based payroll software for small and medium-sized businesses is a perfect affordable tool because it will grow with your business.
Large Enterprises have complex needs because their workforce is diverse and scattered. Large enterprises can implement cloud-based, hybrid, or on-premises, payroll software depending on their needs. The business owners will have highly confidential data like the government offices can implement on-premised or hybrid payroll solutions to keep the data on local servers.
Irrespective of your business size, type, or industry, the best cloud-based payroll software in India will be a perfect tool for organizations to optimize their processes.
The payroll management software is an essential tool for every business to enhance its payroll operations. The best HR and payroll software in India will centralize the entire human resources operations on a single platform. However, it is a long-term investment for your business and will transform your processes. Hence it is crucial to select the right payroll software in India that aligns with your business goals and helps your team to achieve them quickly.
Best Payroll Software Solution in India for 2021
Modern HR Software For Modern Workforce
Keka is a Modern HR and Payroll software for small and medium sized businesses that manage employee engagement, it has time tracking, attendance manag ...View Profile
Only Indian software in Global Top 20 HR solutions
All-In-One HR Platform.36 apps covering all your requirements across core HR, talent management, payroll and business expenses. ...View Profile
Comprehensive HRMS Solution
Nitso HR software is a comprehensive HR & Payroll management, covers complete employee lifecycle in an organisation. Modules: Employee Database with Compensation. Document Management Leave & Attendance Management. Payroll Processing etc. ...View Profile
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Frequently Asked Questions [ FAQs ]
Payroll software is a tool that businesses can use to automate and enhance their payroll operations. The payroll solutions are an end-to-end solution for business owners to automatically calculate and process the payroll accurately.
The top payroll software will track the workforce attendance, performance, leaves, taxes, and other parameters to process accurate salaries. This tool will gather the payroll data from different sources and store it on a central server for everyone to access and process.
The best payroll software is a revolutionary tool for business owners to transform their payroll operations. We have made a list of the top advantages of implementing the right payroll software in India.
- Minimize manual errors
- Reduce operational time
- Higher data security
- The software does it all
- save finances
- Automated tax processing
- Enhanced productivity
- Reliability and scalability
Yes, you can customize the best payroll software based on your requirement and budget.
Following are the must-have features in your payroll software in India to simplify your payroll operations.
- Payroll database
- Payroll reports and dashboard
- Salary segregation
- Tax management
- Automated payment disbursement
- Enhanced security
- Increased accuracy
The implementation time of the payroll software will depend on the payroll vendor in India that you choose. But once you make the decision, it will not take more than 2 weeks to implement this solution in your work process.